System Contract New Procedures
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Must be submitted to Finance Officer for approval through electronic database provided
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Must be submitted for approval at least one week prior to requested start date
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ALL FIELDS
on contract form are required to be completed.
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Completed contract must be printed at the school / department site and signed and dated by the individual being contracted and the principal / department supervisor. Form must be kept on file at the school / department site and available for audit.
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Finance Officer will electronically approve the contracts. No work may begin AND will NOT be honored for payment until electronic approval is received.
System Contract Procedural Issues
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Contract must be prepared and approved for any individual who is to receive payment for services outside of the scope of their regular employment.
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Contract must be prepared and approved for temporary employment (i.e. tutors, etc.).
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Contracts with individuals as detailed above will be paid through PAYROLL to be in compliance with IRS regulations concerning contract laws.
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Contracts for individuals must be paid from a budget code with an object range from 100 - 199
as budgeted .
(* * * NO BUDGET, NO APPROVAL * * *)
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A W-4 and NC-4 must be on file for individuals to be paid through payroll.
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All individuals must have a completed background check on file in the HR before they may be used at the school / department level.
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Contracts with companies or professional organizations will continue to be paid through Accounts Payable.
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Contracts with companies must be paid from a budget code with an object of 311 or 312 as appropriate.
(* * * NO BUDGET, NO APPROVAL * * *)
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A W-9 must be on file for all businesses or professional organizations to be paid through Accounts Payable.
